Job Bank

Welcome to the Insider’s source for community association employment within our area. If you are a CAI Member you can submit your job ad or resume to be posted in the Career Center of the Illinois Chapter’s website.

If you are seeking employment or looking for a new career within the Community Association Industry be sure to scan the listings of available jobs that follow.

If you are an employer and you are looking for local talent, you have come to the right place. Please submit a text-only format job ad (an open word document not a read only file or pdf) and send it to ReneeB@cai-illinois.org and we will post it here on the website for 90 days, unless otherwise specified.

Help Wanted

 
 

Peak Properties

Position Title: On-site Condominium Manager

Position Description:  Peak Properties, a full service real estate management and investment company serving Chicago and surrounding suburbs, seeks an on-site condominium manager for a property in the River North area.

The On-site Condominium Manager is responsible for the management of the building and its staff. S/he interacts with unit owners and vendors; problem solves, coordinates maintenance, reviews financial reports, and ensures assessments are collected.

Primary Responsibilities 

  • Communicate with Board of Directors, owners, and vendors respond to moderate-high volumes of email correspondence in a timely manner
  • Maintain and enter data into Yardi, Peak’s property management system
  • Oversee and ensure accurate invoicing and payouts
  • Review and track delinquency reports notifying owners of overdue balances
  • Answer owner questions about financial statements
  • Interact with maintenance coordinator and/or building janitor to resolve issues
  • Solicit/coordinate quotes and receive approval to make repairs/improvements
  • Respond to emergencies (i.e. no heat, no hot water, water leaks, safety hazards)
  • Assist with filing insurance claims

 

Skills/Competencies

  • 3-5 years property management experience
  • Office organization and time management
  • Experience with property maintenance
  • Above average to excellent communication and interpersonal skills
  • Demonstrated ability to think like a building owner and manage risk
  • Ability to navigate within various systems, tools, apps and interfaces (Yardi, Rent Cafe, Pay Pal, etc.)
  • Proficient in MS Office (i.e. Word, Excel, Outlook)
  • Strategic/critical thinking and problem solving
  • Ability to stay calm under stress and work independently and as a team
  • Ability to multi-task, be open-minded, respond well to change, and be creative

Please apply through Zip Recruiter

 
 

JOB DESCRIPTION

Overview

Well established Community Association Management Company based in the Northwest Suburbs of Chicago has an immediate position open for a Community Association Manager. The Manager will be responsible for managing and administering the day to day operations for a portfolio of Community Associations (HOA’s, Condominiums, Townhomes and Commercial properties).  The Manager will also oversee and coordinate the property management and maintenance activities of each Association, to ensure that they are promptly and efficiently managed.

We are looking for a licensed property manager who has great communication skills, excellent time management skills, is efficient in multi-tasking, and has great leadership qualities.  Strong written and verbal communications required.  Candidates who have passed the M100 course but are not yet licensed will also be considered.

Duties and Responsibilities

  • Provide excellent customer service communication with Board Members, Homeowners, Contractors and fellow co-workers
  • Maintaining a thorough knowledge of all pertinent documents and overseeing the policies, procedures and goals of the Association through their governing documents (Bylaws and Declaration, Rules and Regulations), budgeted expenses, Certificates of insurance and vendor contracts
  • Resolve Owner/Resident complaints and issues using strong communication skills
  • General knowledge of building construction
  • Oversee the management of buildings, including maintenance services and outside contractors/vendors
  • Monthly property inspections of each Association to ensure property maintenance standards
  • Solicitation of bids and review of contractor proposals.  General knowledge of contract negotiations
  • Preparation of monthly Management reports and property inspection reports
  • Monthly review of Accounting and Financial statements
  • Drafting of annual budgets
  • Supervise property assistants with guidance in assignments and tasks
  • Approval and review of vendor invoices
  • On call after hour pager emergency assistance on a bi-monthly rotation
  • Attendance at Board of Directors meetings

 

Requirements

  • Word Processing and computer skills. Excel knowledge a plus.
  • Excellent Customer service skills
  • Ability to multi-task
  • Strong organizational and communication skills
  • Strong written and verbal communication skills.

 

Required experience:

  • Licensed Community Association Manager or certified in passing the M100 course

 

Compensation / Hours

  •  Full-Time Salary Position
  •  Benefits: healthcare plan
  •  Gas reimbursement
  •  Cell phone
  •  Performance bonus

Please forward your resume to janicer@nwprop.com

 
 

Werk Management has an immediate opening for full-time, experienced, Illinois Licensed Community Association Manager for a day to day facilitation of an established portfolio of Condominium, Townhome and Homeowners’ Associations.  The Community Association Manager is expected to perform, in good faith, administrative duties of the Association and to promote the Association as a First-Class Residential Community.

Werk Management is a full service management company that has served the Chicagoland area for over 25 years.  We are seeking experienced, self-motivated, friendly, highly organized individuals to join our team.  Candidates should have multiple years’ general office experience and community association management experience. Candidates must demonstrate computer literacy, be proficient in Microsoft Office, and have knowledge of accounting, budget preparation, reserve funding.

Summary of duties and responsibilities

Communications

  • Attend Board meetings and follow-up on items after a Board meeting in a timely fashion
  • Oversee administrative work performed by assistant and perform administrative work as needed
  • Maintain strong relationship with ownership and the Board of Directors of communities managed
  • Respond in a timely manner to both emails and phone calls received
  • Correspond, communicate, address, and resolve homeowner issues and concerns in a professional and efficient manner
  • Communicate with Senior Management/President when issues arise that require assistance
  • Prepare management reports and updates
  • Update Association Board members on a bi-weekly basis via email

Financial

  • Prepare annual budgets including incorporating information from reserve studies
  • Process assessments receipts and monitor delinquencies
  • Preparation and enter one-time charges for owner billings
  • Approve all purchases and invoices
  • Prepare association payables for payment processing
  • Administer capital reserve investments and review monthly financial statements
  • Coordinate annual audit
  • Review owner account history on a monthly basis and mark for late fees and/or turnover of delinquent accounts to attorney for collections
  • Interact with Association attorney on collection procedures
  • Enforcement of Association Rules and Regulations

Back Office

  • Review and be familiar with each Association’s Declarations, By-Laws and Rules and Regulations
  • Review and sign off on maintenance work orders daily
  • Review and sign off on closing packages and other related documents after they are prepared
  • Review and understand insurance requirements for Community Associations
  • Maintain certificates of insurance and other requirements of the property

Contract Facilitation

  • Prepare RFP for competitive bids for approval by Board and submit contract renewals
  • Maintain certificates of insurance and vendor agreements, as required
  • Work directly with contractors to monitor quality of their work
  • Perform property inspections for both maintenance and property appearance on a bi-weekly basis.
  • Take photos of violations to provide to assistant for drafting letters and report necessary work orders to office staff for follow up with contractors

Meeting facilitation

  • Prepare board agenda with Board President
  • Coordinate unit owner mailings as required by Board, governing documents, or state law
  • Prepare documents and coordinate annual meeting of unit owners
  • Liaison with Association attorney as required
  • Prepare management reports and distribute to Board
  • Provide Board with regular updates on projects
  • Inform Board of general activities of the property
  • Prepare weekly email briefings
  • Qualified candidates should submit Resume and Salary requirements to info@werkmanagement.com .
 
 

Community Specialists offers a unique management approach. We combine the strength and resources of a large company with the agility and responsiveness of an owner-operated partnership. While other management firms’ resources are divided between development, financing, rental buildings and other concerns, the Community Specialists team of supervisors, accountants and support personnel is exclusively committed to providing the management expertise necessary to serve our clients’ community management needs. Some of the outstanding characteristics of Community Specialists include our sharply defined business focus, the participation of our senior personnel in day-to-day association management and our commitment to on-going training and development of employees.

Community Specialists is committed to service and quality, not quantity. We develop management relationships only with those associations with which we can commit a superlative level of service.  Our goal is to manage, maintain and operate our managed Associations at the highest level consistent with our philosophy.

DESCRIPTION

This position is for an onsite Community Association Manager who is responsible for the day to day management of a high-rise condominium association. Emphasis on professional, accurate and courteous communication with the Homeowners and Residents. Additional responsibilities include fiscal administration, project management, office and maintenance staff supervision. The Community Association Manager is expected to perform, in good faith, administrative duties of the Association and to promote the Association as a First Class Residential Community.

Illinois Community Association Manager License is Required

QUALIFICATIONS

Candidates should have multiple years general office experience and five years on-site community association management experience. Candidates must demonstrate computer literacy, be proficient in Microsoft Office and have knowledge of accounting, budget preparation, reserve funding, HR and payroll systems.

COMMUNICATION

The Community Manager must respond to resident requests and correspondence, schedule and coordinate resident repair requests, respond to general correspondence on behalf of the Board, and act as liaison between Board and Managing Agent.

FISCAL ADMINISTRATION

Responsibilities of the Management Staff

  • Process assessments receipts and monitor delinquencies
  • Preparation and enter one-time charges for owner billings
  • Approve all purchases and invoices
  • Prepare association payables for payment processing
  • Gather bids and monitor building suppliers
  • Prepare annual budget shell for Treasurer and Finance Committee
  • Review reserve study and prepare recommendations for major projects
  • Administer staff payroll and reports and approve all payroll entries and increases
  • Administer capital reserve investments and review monthly financial statements
  • Coordinate annual audit
  • Enforcement of delinquency policies
  • Interact with Association attorney on collection procedures
  • Enforcement of Association Rules and Regulations

OFFICE ADMINISTRATION

Maintain association files, building records and plans in the onsite management office

CONTRACT ADMINISTRATION

  • Maintain and administer building contracts
  • Prepare competitive bids for approval by Board and submit contract renewals
  • Board for approval
  • Maintain certificates of insurance and vendor agreements, as required
  • Supervise and approve contract work
  • Manage and organize major renovation/repair projects with architects, engineers & staff

STAFF SUPERVISION

  • Supervise all members of the staff, janitorial, door and security
  • Review preventive maintenance schedules with Chief Engineer
  • Supervise schedules for vacations and relief staff, interview, hire replacement staff
  • Coordinate staff supervision with Chief Engineer, liaison with unions and staff members
  • Perform regular weekly building inspections
  • Perform annual staff written performance reviews

CONDOMINIUM ADMINISTRATION

  • Prepare board agenda with Board President
  • Coordinate unit owner mailings as required by Board, declaration or state law
  • Maintain certificates of insurance and other requirements of the property
  • Prepare documents and coordinate annual meeting of unit owners
  • Liaison with Association attorney as required
  • Prepare weekly management reports and distribute to Board
  • Provide Board with regular updates on projects
  • Inform Board of general activities of the property
  • Prepare weekly management report

EMERGENCY RESPONSE/SAFETY/SECURITY

  • Available to respond to building emergencies 24 hours a day
  • Maintain emergency response system for staff and residents
  • Maintain or prepare emergency lists for outside agencies, i.e., Fire Department
  • Monitor fire safety and evacuation regulations established by the city or state

BUILDING OPERATION

  • Maintain all required city or state inspections and compliance
  • Perform a comprehensive annual inspection of the property
  • Perform regular weekly building inspections reports
  • Perform daily building inspections & follow up on required work
  • Submit monthly reports to the Board
  • Coordinate required work with Chief Engineer
  • Obtain regular status reports on all required work from Chief Engineer
  • Coordinate preventative maintenance with Chief Engineer
  • Review unit owner construction
  • Coordinate construction approval with Chief Engineer & Board of Directors
  • Obtain certificates of insurance
  • Monitor final sign off by Chief Engineer
  • Maintain and review inventory of all Association tools and equipment

PROJECT MANAGEMENT

  • Monitor all ongoing construction projects
  • Provide Board with regular updates on status of project
  • Attend construction meetings
  • Act as liaison between Board, architect, engineer & contractor
  • Monitor progress payments, including waivers of lien
  • Maintain project file, plans, contracts and change orders
  • Insure compliance with city codes

 

Submit resume and salary requirements to hr@communityspecialists.net.

 
 

Community Specialists offers a unique management approach. We combine the strength and resources of a large company with the agility and responsiveness of an owner-operated partnership. While other management firms’ resources are divided between development, financing, rental buildings and other concerns, the Community Specialists team of supervisors, accountants and support personnel is exclusively committed to providing the management expertise necessary to serve our clients’ community management needs. Some of the outstanding characteristics of Community Specialists include our sharply defined business focus, the participation of our senior personnel in day-to-day association management and our commitment to on-going training and development of employees.

Community Specialists is committed to service and quality, not quantity. We develop management relationships only with those associations with which we can commit a superlative level of service.  Our goal is to manage, maintain and operate our managed Associations at the highest level consistent with our philosophy.

The Property Supervisors at Community Specialists are all assigned to oversee no more than seven Community Associations.  Every Community Association under their supervision has at least one full-time on-site Manager and many also have an assistant manager and other support staff.  The Community Association Managers report to their Property Supervisor and depend on them for help and guidance to ensure that all management functions are being performed properly and expeditiously.

Candidates for this position must have extensive experience in condominium management and exceptional leadership skills. Communication skills, both oral and written, are essential given that the Property Supervisor will be responsible for interactions with all Board Members at each Association.

DESCRIPTION OF DUTIES

Responsible to Community Specialists for the supervision of the on-site managers as assigned and the compliance with company policies including but not limited to accounting, personnel administration, payroll and office procedures. Liaison between Community Specialists and the Board of Directors of assigned associations.

QUALIFICATIONS

  • Ten years property management experience, Five years condominium management
  • Current state of Illinois Condominium Manager’s License.

SPECIAL CONDITIONS

  • Attendance of monthly evening meetings of the Board of Directors
  • On-call 24 hours a day, 7 days a week for building emergencies

DUTIES AND RESPONSIBILITIES

  • Hire and terminate property managers in accordance with company policy and with input from the Board of Directors.
  • Train and supervise property managers. Perform annual evaluations of property managers establishing goals and consult with Board on annual salary increases.
  • Maintain an atmosphere conducive for individual motivation and grow within the company and the property management industry. Monitor continuing education and license compliance of property managers.
  • Review annual operational calendar and compliance with company requirements.
  • Consult with property managers on all matters of union employee discipline, hiring and termination. Represent management in union matters.
  • Review and approval of budgets, payables and the financial operations of the properties. Review monthly financial statements and present financials to the Board of Directors.
  • Review and monitor property contracts, vendors and satisfactory performance of purchased services.
  • Perform periodic inspections of properties and monitor major ongoing projects.
  • Review, monitor and manage difficult and complex situations at a property to the benefit of Community Specialists and the Association.
  • Review and monitor monthly management reports and communication with Board of Directors.
  • Supervise and maintain the quality of services provided by the management staff to the Association.

Submit resume and salary requirements to hr@communityspecialists.net

 
 

Licensed Community Association Manager

Property Specialists, Inc. has immediate openings for full-time, experienced, Illinois Licensed Community Association Managers (through the Illinois Department of Financial and Professional Regulation). We are a large, full service management company that has served the Chicagoland area for over 35 years.  As our firm continues to grow, we are again seeking experienced, self-motivated, friendly, highly organized individuals to join our team.  With the help of our awesome support staff, job responsibilities include, but are not limited to:

Communicate and Work Closely with Board Members, Committee Members and Homeowners

Prepare Annual Budgets

Prepare Management Reports

Prepare RFPs

Supervise Contractors

Property Inspections

Possible Employee Supervision

Attend Board Meetings (Evening) as Contractually Required

Benefits Include:

401K

Summer Hours Program

Relaxed Atmosphere Accompanied by Family Friendly Culture

Competitive Salary

Affordable Health Care Coverage

Most weekends – No Calls!

Tuition Reimbursement

CAI Events Covered by Company

Commission Opportunities

Illinois License Renewal Fees Paid by Company

 

Qualified candidates please submit resume to mjara@psimanagement.net