Job Bank

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Welcome to the Insider’s source for community association employment within our area. If you are a CAI Member you can submit your job ad or resume to be posted in the Career Center of the Illinois Chapter’s website.

If you are seeking employment or looking for a new career within the Community Association Industry be sure to scan the listings of available jobs that follow.

If you are an employer and you are looking for local talent, you have come to the right place. Please submit a text-only format job ad (an open word document not a read only file or pdf) and send it to ReneeB@cai-illinois.org and we will post it here on the website for 90 days, unless otherwise specified.

Help Wanted

 
 

Company Name: Real Estate Investor Service

Job Function: Portfolio Management

Office Location: Elmhurst IL 60126

Job Area: Cook, Du page, Kane County

Job Type: Full Time

Min Experience: 2 Years

Salary: Please submit salary requirement with resume.

Contact Person: Nancy Freitag Phone: 630.941.0135
Email Address: NF@REISProperty.com

Opportunity for an Illinois License Community Association Manager to work with a portfolio of HOAs and condominium associations in Cook, Du page and Kane Counties,

Join our team!

We are searching for a Illinois License Community Association Manager to work with a portfolio of HOAs and condominium associations in Cook, Du page and Kane Counties. Applicant should have experience with site inspections, covenant enforcement, assisting boards with day to day aspects of managing an association, preparing for and conducting association meetings, reviewing financial reports, preparing budgets, project management, preparing service bids and overseeing contractors. Applicants must also be knowledgeable with Illinois Statutes and be proficient with understanding and executing the requirements of the governing documents of an association.

Computer skills in Microsoft Office, (Word, Excel, and Outlook).  Experience in Association Software such as TOPS is helpful.

About the Company:

Real Estate Investor Service is a full service community association management company that offers complete support to Illinois Homeowner, Condominium, Cooperative, Community Development Districts and Commercial Property Management Associations.  We offer great career opportunities for talented and outgoing people

Our Mission:

Our mission is to raise the level of professionalism and property management service available to Illinois community associations.

Benefits:

We offer an excellent benefits package including medical, additional voluntary benefits, paid holidays and vacation.

Job Requirements

* Illinois Community Association Manager License
* Working knowledge of association requirements and Illinois Statutes
* Position requires working closely with board of directors, association attorney, staff and contractors
* Able to work independently with attention to detail and follow up skills
* Must possess excellent interpersonal and leadership skills
* Able to supervise, direct, motivate and provide leadership for staff
* Must be able to adapt to a constantly changing environment and multiple tasks
* Your own transportation
* Works effectively with contractors, technicians and vendors
* Able to deal with potentially volatile situations with calm authority
* Possess good organizational and computer skills
* Have a thorough understanding of the budget process
* Able to communicate effectively with staff and residents
* Have a positive, “Can Do” attitude with enthusiasm and willingness to adapt to growing community
* Recommend and implement policies adopted by the association board.
* Manage and oversee the maintenance of common area property

 
 

Wesley Realty Group, a small and growing property management firm based in Evanston, is looking to hire a Community Association Manager. Wesley Realty Group provides boutique management services to condominium and townhome associations located in Chicago and Evanston.

The Community Association Manager along with a dedicated group of administrative and support staff is responsible for all aspects of managing condominium and townhome associations located in Chicago and the North Shore. The Community Manager is responsible for the day-to-day administrative, maintenance and management of the associations.

Responsibilities include, but are not limited to:

  • Maintaining a positive and professional relationship with all owners, residents, board members and coworkers.
  • Communication with Board Members and owners by phone and email. Act as liaison between Board and unit owners.
  • Process invoices.
  • Preparing monthly financial reports and budgets.
  • Perform quality control of contractors and vendors’ work.
  • Perform monthly or as needed property inspections.
  • Work closely with Board of Directors and committee members.
  • Attend evening Board meeting.
  • Obtain quotes for projects and capital expenditures.
  • Direct maintenance staff.
  • Other duties as assigned.

Candidate profile:

To be considered for the position the candidate should have experience with condominium association management or a related field. The candidate should possess strong written and verbal communication skills, a positive attitude and will be able to use a variety of software and platform. The candidate should also possess strong customer service skills as well as a high ethic.

Requirements:

  • Hold the Community Association Manager License with the State of Illinois or obtain it within 90 days of employment.
  • Ability to engage with a wide range of people.
  • Strong budgeting skills and have the ability to read and understand financial statements.
  • Proficiency in Microsoft Suite application.
  • Experience with Yardi a plus.
  • Reliable transportation and valid driver license.
  • Able to execute decisions in a timely manner.

To apply please send cover letter, resume and salary history/expectation to Nicolas Marin at nmarin@wesleyrealty.com

 
 

Classification Non-Exempt, Hourly, Full Time 40 Hours

Reports to Director of Accounting – Corporate Office

Under the direct supervision of the Accounting manager, this position is to provide accurate stated financial statements for a portfolio of properties. This position provides guidance and direction to the Property managers within their portfolio for financial related items; while insuring the integrity and quality of the information generated by the accounting department consistently meets expected standards.

Deals with a diverse group of internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Provides guidance solutions to individual inquiries, and provides ideas for streamlining processes.

Analyze financial statements while ensuring their accuracy.

High level of demonstrated proficiency in the following areas: Jenark System, Excel and Billing. Must have solid knowledge of Basic Accounting Principles (GAAP).

Advise property managers in answering financial related questions asked by the Board of Directors.

Assist in special projects as assigned.

Responsible for the day-to-day accounting of a portfolio of properties.

Monitor and record payments as related to special assessments.

Reconcile, monitor and analyze cash accounts.

Ability to research account balances and make corrections as necessary.

Ability to handle filing, scanning and copying.

Competencies

Project management

Problem solving/analysis

Thoroughness

Time management

Teamwork orientation

Customer service

Multi-tasking

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, calculators, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files up to 35 pounds, open filing cabinets and bend or stand as necessary.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00am to 5:00pm, or otherwise agreed upon in advance full-time schedule.

Travel

This position is based at either the Elk Grove Corporate office, or the Chicagoland location on occasion. The only travel expected for this position will be to local, company mandated quarterly meetings.

Required Education and Experience                                                                                          

Bachelor’s degree in Accounting required.  Approximately 3 to 5 years of previous property management experience required. Skills much include: Standard accounting concepts, practices, and procedures, strong attention to detail and accuracy, strong Microsoft Excel proficiency including the ability to understand Excel formulas, the ability to organize and prioritize workload, and exhibit strong written and verbal communication skills.

Preferred Education and Experience                                                                                            

Proficiency desired with Jenark accounting software, and bank lockbox software.

Interested candidates, please submit resumes to anorman@lmsnet.com

 
 

The Regional Director is responsible for the overall operations management of a portfolio of properties.

Responsibilities include: Oversee and enhancing the value of the properties, establishing a relationship with each Association’s Board of Directors and advising the Board on management issues and concerns to ensure the Association’s compliance with the Illinois Condominium Act.

Duties include, but are not limited to: Oversee and supervise: personnel, facility management, budget preparation and compliance, financial statement review, contract analysis and review, capital improvement recommendations, and Capital Reserve analysis and advise Board on same.

Works under the direction of the VP of Operations to ensure the Portfolio is managed in compliance with LMS standards and practices. Relies on experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected.

Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Communicate with and supervise a group of Property and Portfolio Managers in solving particular problems within their Association members and /or Developer groups.
  • Maintain a relationship with the various Associations and boards of Directors, and be the link to the property managers and their Associations.
  • Provide leadership and direction to the community management teams ensuring strict adherence to all applicable LMS policies, procedures and programs.
  • Possess strong communication skills and ability to give presentations, lead meetings, and be available to attend 4-8 monthly Board meetings, typically held in the evening.
  • Keep current with industry concepts, practices, and procedures.
  • Demonstrate ability to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action.
  • Effectively convey ideas, images and goals to a diverse group of personalities.
  • Exercise a positive attitude and remain professional under all circumstances.
  • Proven track record of personnel coaching and mentoring.
  • Solid work history in planning and accomplishing goals.

 Job Requirements

 Financial

  • Demonstrate ability to understand financial goals, operate asset in owners’ best interest in accordance with the Board’s policies
  • Review and supervise managers in preparation of the annual budgets in a timely and accurate manner
  • Review and interpret reserve analysis and advise on funding
  • Provide oversight for vendor/contractor communications concerning scheduling, billing, vendor relations and certificates of insurance

Personnel Management

  • Consistently use successful techniques and company directives to screen, hire, orient and train new personnel
  • Ensure efficiency of staff through ongoing supervision, training, coaching, counseling and leadership

Safety and Regulatory Compliance

  • Ensure proper response and handling of all community emergencies through training with staff, residents, buildings, etc. within company guidelines to minimize liabilities (i.e., criminal activity on community, employee/resident injuries, fires, floods, freezes, etc.)
  • Ensure compliance with all company, local, state and federal safety rules
  • Compliance with City of Chicago ordinances and regulations

Facility Review

  • Review and periodically inspect property with Manager
  • Evaluate operations efficiency and recommend necessary changes
  • Introduce and recommend policies, procedures, and programs that will assure a well-. managed, well-maintained property

Competencies:

  • Technical capacity
  • Business acumen
  • Personal effectiveness/credibility
  • Time management.
  • Collaboration skills
  • Communication proficiency

Supervisory Responsibility This position has supervisory responsibilities over the assigned Property Managers and any/all corporate or association employees at a property site.

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fa, machines. Will be required to climb stairs depending on the property structure.

Physical Demands This position requires routine walking, lifting of equipment up to 35 pounds, sitting, standing, bending, squatting, pushing and pulling. Will be required to climb stairs depending on the property structure.

Position Type and Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m. Attendance at monthly board meetings, typically held after 5pm, is mandatory. Daily travel to property sites to interact with staff, clients, vendors and to attend both industry specific and LMS conferences/seminars. Required Education and Experience Must hold an active Community Association Manager license in the state of Illinois. Requires an associate’s degree or its equivalent with at least 4 years of experience in commercial or real estate management: hospitality and a proven record in managing mid-level managers in other industries. Must possess familiarity with a variety of the field’s concepts, practices, and procedures, a proven track record of financial results and leadership and the ability to read and interpret financial statements required.

Preferred Education and Experience Completed a minimum of 5 years’ experience in the residential property management field. Prior experience in the Chicagoland and/or Suburban residential property management marketplace preferred. CMCA or CPM credentials are a plus. Proficiency with Jenark software is a plus.

Required Education and Experience  Associates degree required and/or equivalent related work experience in bookkeeping. Skills must include: Beyond bookkeeping knowledge, administrative and clerical procedures and systems such as word processing knowledge, managing files and records, designing forms, and other office procedures and terminology. Strong customer focus to detail and accuracy, positive approach to problem solving, the ability to organize and prioritize workload, and exhibit strong written and verbal communication skills.

Preferred Education and Experience  Bachelor’s degree in accounting or business related field. Prior experience working in an accounting or administrative support role in property management a plus.

Interested candidates, please submit resumes to anorman@lmsnet.com

 
 

This professional is responsible for the on-site management of a luxury 26 story, 126 unit high-rise condominium property in the city of Chicago near the heart of the Gold Coast/Streeterville. The Property Manager will direct all aspects of operations, maintenance, administration and improvement of the property. The Property Manager serves as a liaison between the Association, Agent, Directors, owners and residents.

This position requires superior customer service, leadership, financial and communications skills. The candidate must possess proven good judgement and exceptional problem solving talents, ability to work in a fast-paced environment and ability to maintain a positive attitude.

Essential functions

Property Management duties

  • Develop effective lines of communication with homeowners, Directors and staff through various channels
  • Coordinate general maintenance, repairs and construction projects within budget
  • Investigate and settle complaints, disturbances, and violations
  • Routinely inspect the common elements to maintain owner satisfaction, identify repair items and monitor the work of vendors and contractors.
  • Coordinate and attend regular meetings with the Board of Directors, prepare board packets
  • Coordinate, negotiate, analyze and evaluate bids for property services
  • Respond in a timely and professional manner to email and phone calls
  • Correspond and communicate with homeowners to address and resolve issues and concerns in a professional and efficient manner
  • Provide weekly updates to Association Board members via action lists

Fiscal duties

  • Direct and coordinate collection of assessments, rental fees, and deposits
  • Review delinquencies in accordance with Association policy and turn over delinquent accounts to attorney, as directed by the Board
  • Review and submit invoices for operating expenses in a timely manner for payment
  • Maintain insurance policies sufficient to protect the Association and comply with the Illinois Condominium Property Act
  • Review financial statements and explain budget variances
  • Prepare detailed budgets and financial reports

Legal compliance

  • Maintains firm understanding of the Illinois Condominium Property Act, Common Interest Community Act and Palm Act
  • Maintains knowledge of the Association’s governing documents, including the Declaration, Bylaws, Rules and Regulations
  • Familiarity and compliance with local ordinances, Chicago labor union practices and building code requirements
  • Ensure that all vendors and contractors furnish insurance as required by the Association’s Governing Documents and consistent with Agent’s requirements

Work schedule

This is a full-time position with a work schedule generally Monday through Friday, 9:00 a.m. to 5:00 p.m., however, work hours are subject to change dependent on business necessity. Travel is expected to quarterly company meetings, training seminars and team recognition events in this position. This position is responsible for responding to emergency calls after business hours and potentially going on-site to address the emergency. The Property Manager is required to attend Board meetings according to the management contract.

Competencies

  1. Positive customer service focus
  2. Time Management
  3. Thorough attention to detail
  4. Collaboration
  5. Communication
  6. Flexibility

Desired skills and experience

Requires at least 2-4 years of experience in the field or in a related area. A valid Illinois CAM (Community Association Manager) license highly preferred, or if the candidate is unlicensed, he/she will obtain an active Illinois Community Association Manager within 180 days of employment. Proficiency with personal computer, calculator and other common office equipment.  Familiar with a variety of the field’s concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. May lead and direct the work of others. This position requires moderate walking, lifting of equipment up to 35 pounds, sitting, standing, bending, squatting, pushing and pulling. The manager will be required to climb stairs depending on the property structure.

If you are a self-motivated person and possess organizational aptitude with the ability to interact with people and have an interest in having a long-term career with a company that is a proven leader in this industry, then please send us your resume! Lieberman Management Services is well respected and known in the Chicagoland market. We offer professional growth, continued education, internal opportunities, a well-balanced benefits package and an excellent group of co-workers. All applicants must be licensed in the State of Illinois, or in the process of achieving their licenses.

Interested candidates, please submit resumes to anorman@lmsnet.com